FPCE Building Rental Request

We're looking forward to your event! Please take time to read this form and fill it out to the best of your knowledge. It will result in a smoother, more enjoyable event experience here at First Pres. Please allow 72 hours for our Events Manger to respond back to you. Questions? Feel free to reach out to Hillary Wallgren at events@firstpresevanston.org.

Is this Group a registered not-for-profit?(Required)

Contact Info

Contact Person's name(Required)
Group Business or Individual Address(Required)

Date(s) Requested

MM slash DD slash YYYY
Is this a reoccuring event?
MM slash DD slash YYYY
If your selected date is unavailable, please indicate alternative dates that would work, if desired
MM slash DD slash YYYY
MM slash DD slash YYYY
Requested Event Start Time(Required)
:
Requested Event End Time(Required)
:
Requested Set-Up Arrival Time(Required)
:
This is the time any group members would arrive for set-up for the event
Requested Departure Time(Required)
:
*This is the time all group members will have left the Church building.
Leave blank if rehearsals aren't required

Event Info

For concert-type events, please note the anticipated number of performers as well as the anticipated number of audience members
Please enter a number from 0 to 90.
The parking lot contains up to 90 available spaces, depending on Church need. Please request the amount of spaces you anticipate needing for your event.
Please note that First Pres REQUIRES two adults be present in any room that children under 18 are present.(Required)

Facilities Needs

Please select the rooms you would like to rent for your event(Required)
Pictures of the rooms and capacity limits can be viewed here

Will you be using any FPCE Instruments?(Required)
If you require an A/V setup, please include that information in your diagram.

A/V Needs

Will you have any A/V needs?(Required)
This includes ANY AND ALL A/V needs, such as a microphone, projector, TV, speakers/PA system, recording, etc.

Food Service

Will you be serving food?(Required)
If a caterer will be utilized at the event, a current license and caterer site visit to First Pres will be required. Please note that serving or consuming alcoholic beverages is NOT permitted on First Pres' building or grounds. Groups bringing their own food will be expected to supply their own plates, utensils, serving dishes, etc. NO FOOD IS ALLOWED in the Sanctuary and Walker Chapel

Certificate of Insurance

Please note that our Resource Management Council requires a Certificate of Liability Insurance in order to request use of the First Pres Building. Do you have a Certificate of Insurance?(Required)
Please note 50% of the total event fee will be due within 72 hours of signing a contract with First Pres. The balance will be due on the event date. If you need to cancel your event, please do so no less than 1 week before your event. All cancellations with at least 1 week's notice are fully refundable.(Required)

Please note that the following events will REQUIRE a meeting with our Facilities Manager, Andy Wallgren, at least one month before the event date:

  • • Events meeting or exceeding 25 attendees
  • • Events open to the public
  • • Events outside of normal business hours
  • • Events using multiple rooms
  • • Events involving the Sanctuary, kitchen or Walker Chapel
  • • Events bringing a caterer
Please confirm(Required)

The form that you have completed is merely a request for an event at First Presbyterian Church of Evanston, not a booked event. Your event is not officially booked until you have heard from our Events Manager, signed a contract and made a down payment.