FPCE Building Rental | First Presbyterian Church of Evanston

FPCE Building Rental Request

We're looking forward to your event! Please take time to read this form and fill it out to the best of your knowledge. It will result in a smoother, more enjoyable event experience here at First Pres. Please allow 72 hours for our Events Manger to respond back to you. Questions? Feel free to reach out to Hillary Wallgren at gro.notsnaveserptsrif@stneve.

Name of Event(Required)

Name of group hosting the event (if applicable)

Type of Event:

Wedding

Memorial Service

Other

Is this Group a registered not-for-profit?(Required)

Yes

Contact Info

Contact Person's name(Required)

First Last

Contact Person's Phone Number(Required)

Contact Person's Email(Required)

Group's Website (if applicable)

Group Business or Individual Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Date(s) Requested

Requested Event Date(Required)

Is this a reoccuring event?

Yes

How often will it reoccur?(Required)

Daily

Weekly

Monthly

Other

Requested end date(Required)

Alternate date #1

If your selected date is unavailable, please indicate alternative dates that would work, if desired

Alternate Date #2

Alternate Date #3

Requested Event Start Time(Required)

Requested Event End Time(Required)

Requested Set-Up Arrival Time(Required)

This is the time any group members would arrive for set-up for the event

Requested Departure Time(Required)

*This is the time all group members will have left the Church building.

Requested date(s) and times of rehearsals:

Leave blank if rehearsals aren't required

Event Info

Please share a brief description of the Event(Required)

Anticipated Event Attendance(Required)

For concert-type events, please note the anticipated number of performers as well as the anticipated number of audience members

Anticipated Parking Lot Request(Required)

Please enter a number from 0 to 90.

The parking lot contains up to 90 available spaces, depending on Church need. Please request the amount of spaces you anticipate needing for your event.

Please note that First Pres REQUIRES two adults be present in any room that children under 18 are present.(Required)

I understand and will consent

Facilities Needs

Please select the rooms you would like to rent for your event(Required)

Pictures of the rooms and capacity limits can be viewed here

Will you be using any FPCE Instruments?(Required)

Piano

Organ

None

Do you want the piano tuned for your event?(Required)

Yes

The FPCE's pianos are tuned regularly, however if you would like the piano to be professionally tuned the week of your performance, it is an additional $250 fee.

Briefly describe Room &/or Stage setup:(Required)

If you require an A/V setup, please include that information in your diagram.

A completed set up will be required from the renter no later than 2 weeks prior to the event date. Download the blank diagram for the room you are using here:

If you are using the Sanctuary:
Download Here.

If you are using Walker Chapel:
Download Here.

If you are using Roy Hall (Gym):
Download Here.

If you are using Room 213:
Download Here.

If you are using Dining Room:
Download Here.

If you are using the Parlor:
Download Here.

Download the blank input list/stage plot(s) above. Please fill it out digitally and email the completed file to gro.notsnaveserptsrif@nergllawh. Alternatively, you can print it out, fill it out by hand, take a picture, and upload that.

Upload Setup Diagram here(Required)

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 512 MB.

Wedding Specific Questions

Will you be having your reception at FPCE?(Required)

Yes

Will you need space for your bridal party to get ready at FPCE?(Required)

Hair, makeup, etc.

Yes

Will you be taking wedding party photos at FPCE?(Required)

(This doesn't include photos taken during the ceremony)

Yes, before the ceremony

Yes, after the ceremony

A/V Needs

Will you have any A/V needs?(Required)

Yes

This includes ANY AND ALL A/V needs, such as a microphone, projector, TV, speakers/PA system, recording, etc.

An audio/visual engineer from First Presbyterian is REQUIRED if the event requires any use of First Presbyterian's A/V equipment (microphones, projectors, etc). The A/V engineer rates are as follows:

$350 flat half day rate (4 hours)
$650 flat day rate (8 hours)

Please confirm(Required)

I have read and understand the policy above

Below is an “a la carte” menu for additional services that may be desired by the renter. These services are all optional. If any of the services are requested, please check the box next to that service below (multiple boxes are allowed). If none are requested, check the box next to "none".(Required)

Livestream and/or Video Recording (Audio & Video) –– $200

2-Track (stereo) Audio Recording (Front-of-House Mix) –– $75

Multi-Track Audio Recording (raw; no mixing) –– (not always available; ask for availability and cost for particular event)

Projection/Slideshow Operator –– $75

None

Food Service

Will you be serving food?(Required)

Yes, I will be bringing a caterer onsite

Yes, the group itself will be providing the food

If a caterer will be utilized at the event, a current license and caterer site visit to First Pres will be required. Please note that serving or consuming alcoholic beverages is NOT permitted on First Pres' building or grounds. Groups bringing their own food will be expected to supply their own plates, utensils, serving dishes, etc. NO FOOD IS ALLOWED in the Sanctuary and Walker Chapel

Will you be using the kitchen?(Required)

Yes

Briefly describe what food will be provided(Required)

Certificate of Insurance

Please note that our Resource Management Council requires a Certificate of Liability Insurance in order to request use of the First Pres Building. Do you have a Certificate of Insurance?(Required)

Yes

Please upload your certificate

Accepted file types: jpg, png, pdf, Max. file size: 512 MB.

If you don't have your certificate at this time, that's ok–you don't need to upload it right now. Just skip this upload. Please still submit this form. *Note that First Pres Members and Ministries are NOT required to provide a Certificate of Liability Insurance.*

I acknowledge that it is required to submit a Certificate of Insurance before my event.(Required)

I understand

Additional Policies

Please note 50% of the total event fee will be due within 72 hours of signing a contract with First Pres. The balance will be due on the event date. If you need to cancel your event, please do so no less than 1 week before your event. All cancellations with at least 1 week's notice are fully refundable.(Required)

I understand

Please note that the following events will REQUIRE a meeting with our Facilities Manager, Andy Wallgren, at least one month before the event date:

• Events meeting or exceeding 25 attendees

• Events open to the public

• Events outside of normal business hours

• Events using multiple rooms

• Events involving the Sanctuary, kitchen or Walker Chapel

• Events bringing a caterer

Please confirm(Required)
I have read and understand the information above

Any additional information?

How did you hear about First Pres?(Required)

The form that you have completed is merely a request for an event at First Presbyterian Church of Evanston, not a booked event. Your event is not officially booked until you have heard from our Events Manager, signed a contract and made a down payment.

FPCE Building Rental Request

Contact Info

Date(s) Requested

Event Info

Facilities Needs

Wedding Specific Questions

A/V Needs

Food Service

Certificate of Insurance

Additional Policies

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Resources

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